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7 minutes readContents
- Prioritize duty of care and traveler security
- Provide personalized and flexible travel resources
- Support wellbeing and mental health on the road
- Encourage work-life balance even while traveling
- Recognize and reward employee performance linked to travel
- Simplify travel expense reporting and policy communication
- Promote a culture of collaboration and connection during trips
- Do business right with Roundtrip
Prioritize duty of care and traveler security
During business trips, travel safety is a critical part of ensuring a good travel experience. Whether or not a traveler feels safe can make or break their satisfaction and success on the trip. Companies can truly show that they care about their employees by implementing elaborate safety measures. Recommendations include pre-trip risk assessments, round-the-clock emergency assistance, travel tracking, and provisions of local safety guidance.
Travelers who feel safe are likely to be more engaged with their work and come back from trips feeling more supported rather than stressed. Companies also see higher employee retention rates as team members are overall more satisfied, movtivated, and eager to hit the road.
Provide personalized and flexible travel resources
When it comes to “one size fits all” travel plans, there is often an air of constraint and impersonality that surrounds them. Not every traveler is the same, so why should the plan be? Employers who give their employees more control over their travel experience often see higher rates of productivity and satisfaction from employees on business trips.
Employers who give their employees more control over their travel experience often see higher rates of productivity.
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For example, employers can offer employees ways to customize their travel experience with features such as hotel vouchers, itinerary-making tools, multi-end editing profiles, and self-booking tools, such as Rountrip. This level of freedom enables employees to opt for lodging and times of travel that are best suited to them, their dietary requirements, or their accessibility needs.
Support wellbeing and mental health on the road
Frequent business trips can shatter both physical and mental routines. And it’s not just the jet lag and convenience food that takes a toll on employee travel wellbeing. It is also the change of scenery and what they are temporarily calling “home” that can be overwhelming.
Frequent business trips can shatter both physical and mental routines.
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Companies can better support their employees by weaving wellness and mental health initiatives into their travel programs and ensuring access to meaningful resources that promote balance and well-being while on the road. Some wellness resources for businesses include mindfulness apps and virtual therapy sessions, as well as wellness stipends for gym access and healthier meals.
Encourage work-life balance even while traveling
Maintaining work-life balance during business trips is essential for long-term employee satisfaction. Employees who feel constantly on the go without downtime are at a higher risk of burnout. As highlighted in Roundtrip’s article, How to Deal with Burnout While on a Business Trip, companies can help employees recharge while traveling by offering flexible schedules, sufficient breaks, and opportunities for sightseeing or personal time. These practices allow employees to return from trips refreshed, focused, and more engaged in their work.
Maintaining work-life balance during business trips is essential for long-term employee satisfaction.
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Managers can demonstrate balanced behavior by not anticipating responses beyond working hours and providing opportunities for breaks. Even little gestures, such as recommending local restaurants or wellness activities, speak to concern for personal time. It’s all about showing respect and care for individual needs rather than focusing solely on the health of the company.
Recognize and reward employee performance linked to travel
Acknowledgment and rewards are great ways to increase motivation from everyone, and more so in business travel, where people have to take on additional effort and flexibility. Honoring such contributions can be a great positive way to bolster employee engagement. Rewards based on travel milestones — getting the job accomplished on the road, coordinating an offsite, meeting tight deadlines while away — can be very motivating for travelers and show them that the company cherishes their commitment.
Rewards can also help make your travel lifestyle a treat with travel perks, upgraded accommodations, or exclusive experiences. Beyond physical stuff, recognition, even if it’s just a simple thank you or a word of thanks to the team, a company-wide acknowledgment of employees that comes along for the ride, is a way to affirm the message that hard work is appreciated.
Simplify travel expense reporting and policy communication
Paperwork extends beyond the desk when it comes to traveling and with so many things to juggle already, its just another added piece. From complicated expense reports to unclear policies and contracts, business travel is filled with unnecessary stress. However, with tools like How to Keep Everything Under Control: A Convenient Expense Report Is at Your Service, team members can simplify their submissions and get faster reimbursements on travel expenses.
To ensure a smooth paper trail, business travelers should easily understand which of their costs are reimbursable.
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To ensure a smooth paper trail, business travelers should easily understand which of their costs are reimbursable, what the spending limits are, and how they can submit their expenses reports with ease. With clear, user-friendly expense management tools, businesses ans travelers can save time, minimize stress, and reduce mistakes.
In addition to quality tools, transparency in travel police’s are equally important. Companies should regularly update police’s and communicate any chances to prevent confusion and ensure compliance. By keeping processes simple and clear, managers can demonstrate respect for employees time and effort, leading to more satisfaction and less stress during travel time.
Promote a culture of collaboration and connection during trips
Lastly, businesses can provide unique team building opportunities to promote a culture of collaboration and communication while traveling. A few tactics from Roundtrips “10 Strategies for Productive Gatherings” include planning shared experiences, hosting team dinners, and prioritizing recognition initiatives that strengthen relationships.
Encouraging employees to connect outside formal meetings fosters trust, creativity, and cohesion. Structured networking events, collaborative workshops, and even informal activities like local excursions can enhance team dynamics. Creating moments of connection ensures employees feel engaged and appreciated, reinforcing a sense of belonging.
Do business right with Roundtrip
Protecting your business travelers well-being and ensuring their satisfaction over the trip is a top priority. Companies have a responsibility to ensure their safety, happiness, and overall well-being during business travel. With a comprehensive approach companies enable business travelers to travel with confidence and preparation, allowing them to thrive in the global marketplace.
Roundtrip, a corporate travel booking platform, offers solutions to common business trip challenges. Top features of the platform include expense reporting, logistic management, 24/7 multilingual support, and booking from over 2.5 million hotels worldwide. With comprehensive tools and quality service, it’s no wonder so many travel managers and corporate leaders are gravitating toward Roundtrip.
Cover image: Photo by Hunters Race on Unsplash
